Looking for an Amazing Office Coordinator

Office Coordinator (Boston)

The Office Coordinator position is a visible and important role at Beacon Hill Staffing Group. You will be the first impression for clients, visitors, and guests in person and on the phone. Our goal is to provide our clients and candidates with the highest level of professional, high-quality service.

The Office Coordinator position is to undertake a variety of day-to-day office and clerical tasks. You will be an integral part in ensuring that our office operations run smoothly and are successful in supporting other business activities.

Manage and coordinate all headset purchases

Provide assistance with traveling requests

Answer phone calls, transfer callers as appropriate

Greet candidates, clients and visitors to the office, ensure all guests are comfortable and are connected with the right office personnel

Monitor voicemail and direct as appropriate

Manage daily candidate flow, interview rooms, and client meetings

Manage public calendar

Manage Conference room calendars

Maintain appearance of lobby area including reception desk, interview rooms, conference room, and supply closet.

Order supplies for all offices and manage ordering platforms

Order business cards for all new and current employees

Participate in monthly team wide BOA accounting reconciliation procedures

Ensure kitchens and supply closets at Ashburton are stocked and tidy

Communicate with select vendors regarding orders in a professional and timely manner

Manage some internal events from planning to execution

Provide purchasing assistance and manage milestone gifts

Convert PDFs and format resumes as requested

Manage shipping and courier requests

Assist other departments as needed

Complete ad hoc projects