Receptionist /Assistant Property Mgr

Office hours flexible. Work a minimum of 35 hours per week between 7am to 3pm.

1st person to answer office phones

Respond to all tenant emails

Perform wide variety of administrative support tasks such as preparation of carpet/flooring inventories, and supply maintenance records, inventory, ordering supplies as needed

Maintains the project filing system and performs general office and clerical duties

Assist in the management of the purchase order system

Scan all invoices into online filing system then later file into correct physical locations

Input auto-pays into YARDI Breeze before end of month

Make tenant invoices and send bills to tenants

Maintain updated clerical information for all important files – especially bldg code #, passwords, parking, etc

Maintain clear and organized CC book records, reorder book records, and property manuals.

Assist in end of year/beginning of year office duties – changing all forms to 2023, make new yearly folders/checklists

Shred checks every 1st of month

Fill out tenant billback sheets as needed