Financial Specialist - Property Rent Receivables and Data

SABIN COMMUNITY DEVELOPMENT CORPORATION is a nonprofit organization that was founded in 1992 for the expressed purpose of maintaining and developing affordable housing in the Sabin neighborhood. Since then, SCDC has expanded its service area to include the King, Vernon, Boise, and Concordia neighborhoods. Its programs include technology education and outreach, after-school programs, and participation in community-wide leadership. The heart of Sabin has been developing and managing its affordable housing portfolio. SCDC has a rental portfolio of 160 affordable units throughout its service area. These units are primarily in small buildings and apartment complexes that blend in with the rest of the neighborhood’s housing. Sabin CDC prides itself in being a sustaining partner in revitalizing the neighborhoods of Inner North/Northeast Portland and providing opportunities for our residents to do the same.

THE POSITION: Financial Specialist - Property Rent Receivables and Data

Reporting directly to the Executive Director, the Financial Specialist should be comfortable working in and actively contributing to a mission-driven, results-driven, and community-oriented environment. The ideal individual will be able to exercise sound judgment in a variety of situations and will possess strong written and verbal communication, administrative, and organizational skills while maintaining a realistic balance of multiple priorities. The Financial Specialist must be able to work under pressure at times to handle various activities and confidential matters with discretion. The Financial Specialist manages and oversees all aspects of rent receivables, including timely and accurate rent collection, reconciliations, and required tenant notices. This position will support the accurate updating of Sabin’s property waitlists. The candidate will be a critical finance team member and work closely with property management, the Grant team, Sabin’s CPA, and the outside accounting team.

JOB DUTIES: the following is a partial list of duties that may vary.

Manage the full cycle of rent receivables, including timely and accurate rent collection, weekly and monthly reconciliations, and required resident notification communication.

Ensures the accuracy of tenant balances and rent rolls, maintains accurate records for all transactions, and investigates and resolves variances in tenant accounts, including discrepancies in rent payments, late fees, and other charges.

Prepare and distribute tenant statements, reports, and other financial information as required.

Collaborate with Property Managers and Resident Service providers to resolve tenant disputes to maintain positive resident relations.

Assist with preparing annual budgets, forecasts, and programmatic compliance for the Executive Director and the Finance Team.

Stay up-to-date with industry regulations, trends, and best practices to recommend improvements to current processes and procedures, especially related to the organization’s property management software, RealPage.

QUALIFICATIONS: This is an entry-level job, and all training will be provided. The best candidate will have post-high school education or experience working confidently in accounting, finance, or a related field and be comfortable with the Excel platform. Training in accounting, finance, or a related field is a plus, as well as experience in receivables or related financial fields, as are strong analytical skills with exceptional attention to detail and excellent communication and interpersonal skills to maintain positive tenant relationships. Experience with property management software is helpful.

If you are highly motivated, detail-oriented, and passionate about financial rent receivables, we encourage you to apply for this exciting opportunity!

● Experience working with multiple staff members, managing multiple tasks and competing priorities, and dealing with the general public.

● Robust and accurate attention to detail.

● Strong interpersonal, written, and verbal communication skills.

● Ability to work independently and as a team member and take direction when given.

● Available to work evenings and weekends.

● Enjoy working with diverse populations.

● Ability to pass a background check.

GENERAL BEHAVIOR STATEMENTS: Sabin CDC has the following expectations of all employees in the areas of problem-solving, initiative, planning/organizational skills, interpersonal skills, attendance/punctuality, and orderliness:

All Sabin CDC Employees, volunteers, and interns are expected to:

● Identify problems in a timely and efficient manner and offer practical solutions to problems whenever possible.

● Consider the effects of decisions made before making a decision.

● Offer suggestions on ways to increase efficiency and productivity.

● Make appropriate decisions about when to act independently and when to consult with others.

● Use resources wisely and schedule work effectively.

● Courteously share information with other employees to ensure a

knowledgeable, efficient, cohesive team.

● Provide information to visitors in a courteous and friendly manner.

● Offer help to coworkers when your workload permits.

● Arrive for work as scheduled so as not to disrupt, delay, or cause additional work for coworkers.

● Give proper notification to the supervisor of scheduled absences.

● Keep the work area appropriately presentable to the public.

● Return shared equipment/supplies to the proper storage area after use or at the end of the day in ready-to-use condition.

● Report any concerns to a supervisor in a timely fashion.

● Treat coworkers with respect and consideration.

Other:

A current Oregon Driver’s License is preferred.

To drive Sabin CDC vehicles, a valid license, and a good driving record are necessary, as well as proof of automobile liability insurance required by the State of Oregon.

A reliable method of getting to work is required.

Must be free from illegal drugs and may be subject to suspicion testing.

Able to drive/travel long distances.

Ability to sit at meetings for as long as four hours.

May have periodic evening and weekend activities.

Physical Requirements:

o Exerting up to 20 pounds of force occasionally to lift, carry, pull, or move objects.

o Hearing and visual ability to observe detail on a computer screen or printed material and detect errors.

o Must be able to sit, stand, reach, bend, and stoop for extended periods.

o Maintain body equilibrium to prevent falling when walking, standing, or crouching in a primary office environment.

o Perform substantial movements (motion) of the wrist, hands, and fingers that are repetitive.

This job description is not an all-inclusive list of functions and tasks. Over the length of employment, these functions and assignments may change.

ASPIRATIONS: the following is a list of aspirations that apply to all SABIN CDC positions

Teamwork - We combine our strengths, creating teams and circles of cooperation to promote innovative thinking and bring opportunity to our community.

Partnerships - We create collaborative community partnerships to leverage all resources available for the benefit of the community.

Diversity - We welcome and accept differences and honor our co-workers and clients by treating each person with equality, dignity, and respect.

Confidentiality & Ethics - We maintain a high standard of ethics and integrity to respect the confidentiality of clients and staff.

Physical Safety - We respond promptly to address health and safety needs or concerns for clients and staff.

Communications - We encourage timely, open-minded, respectful, and direct communication to alleviate controversies and foster a safe, productive workplace.

Health & Sustainability - Recognizing the importance of physical, emotional, and environmental health, we seek to inspire and model healthy, sustainable living.

Public Relations - We recognize that we represent the entire agency in our public interactions and strive to act consistently, professionally, and unbiasedly.

Professional Growth - We provide an environment supportive of personal and professional growth, cross-training, and advancement.

SIGNATURES & DATES: The following signatures are required to confirm the accuracy and completeness of the Job Description, that essential functions are aligned with organization goals and objectives, to validate that it is clear, concise, and supports compliance with legal considerations and that the employee understands the job requirements. NOTE: Because jobs change, management reserves the right to add or change the position's duties at any time.

NOTE: The specific statements reflected in each section of this position description are not intended to be all-inconclusive but rather the essential elements and criteria considered necessary to perform the duties associated with the position satisfactorily.

Sabin CDC is an equal-opportunity employer.