Department Admin

NW Employment is partnered with a local Food Manufacturing Company in Forest Grove, OR. and we are looking to add a Bilingual Department Admin to join our team!

Pay- $25-$28/hr DOE

Schedule- Monday-Friday 8:30am-5pm

This is an ON-SITE position

The Department Admin will be responsible for the following-

Payroll: (70-80%)

Review, process, and finalize biweekly and monthly payrolls.

Data Entry including missed punches, etc.

Run reports and prepare reconciliation information for accounting department.

Maintain EE Records, including onboarding and offboarding processes.

Onboarding includes getting them set up in the timeclock and issuing FOB cards.

Send weekly timecard reports to Temp Agencies as applicable.

Review and verify weekly agency invoices for accounting department.

Daily Hours Reports for Production.

Monthly Reports for Controller and Production Director.

Process Garnishments and Support Orders as applicable.

Troubleshoot Time Clock Issues as applicable.

Perform regular audits to ensure data accuracy and take corrective action as applicable.

Normal Payroll Data

401k Loan Data

Garnishments

Quarterly Processes

Benefits Administration - Working with third-party providers, maintain benefits:

Enrollment/Adding to Payroll

Reconciliation

Audits/Corrections

Termination of Benefits as applicable

COBRA Letters

Ensure compliance with all applicable federal, state, and local laws.

Provide information and assistance to employees.

Recruiting/Coordination: (Percentage varies, but during busy season, can be up to 50% of day or more.)

During busy season, act as liaison for production team and work with applicable temp agencies to coordinate, fill, and maintain staff.

Business development/bringing in new agencies as applicable.

Assist in hiring of full-time employees including:

Resume Review

Interview Scheduling

Offer Letters

Background/Drug Screening

HR: (Percentage varies based on needs)

EE relations items, including:

Witness/note taker for personnel related meetings.

Maintaining EE Records.

Manage Security badge log and issue all badges and collaborate w/ IT team for deactivation.

Manage Missed Punch Form Binder and create monthly Missed Punch Form booklets.

Create Employee Personnel folders for new hires.

Onboard new hires. (New Hire Paperwork, etc.)

Scan and file all medical notes from employees.

Answer and direct phone calls on multi-line phone.

Maintain records of equipment use/user assigned.

“Other Duties as assigned”:

Filing

Event/Meeting Set Up

Reception/Phones

Putting up labor posters

Skills and Requirements:

2 years Payroll, HR, or Benefits or equivalent education and experience.

Solid understanding of federal, state, and local payroll regulations.

Intermediate Excel skills including VLOOKUP and Pivot Tables.

Strong attention to detail and accuracy in data entry and calculations.

Excellent verbal and written communication skills.

Ability to handle sensitive and confidential information with a high level of professionalism.

Proven Organization and Time Management skills.

Experience with ADP Workforce Now, Strongly Preferred

Bilingual Spanish, Strongly Preferred

If you or someone you know is interested in this position, call or text "ADMIN" to Erin at 971-601-4983