Administrative Assistant - Systems Integration Company

We are looking for an experienced Administrative Assistant to join our team in Bismarck. We specialize in the design, installation, integration, and maintenance of facility subsystems, including HVAC, card access, and CCTV systems. The ideal candidate will have a background with accounts payable/accounts receivable, strong attention to detail, excellent organizational skills, and the ability to handle multiple tasks simultaneously.

Responsibilities Include:

Answering the phone

Assisting walk-in customers/deliveries

Entering service work orders

Entering accounts payable invoices and matching packing slips

Invoicing/statements/some collection activities (mainly making sure invoices were received)

Shipping and receiving

Filing and scanning electronically

Creating and maintaining Excel spreadsheets

Creating and maintaining job folders

Ordering office supplies/uniforms

MUST HAVE:

Associate degree in accounting or 1-3 years of administrative office experience is preferred.

The ideal candidate should possess basic computer skills and be highly organized and detailed with the ability to problem solve.

Background working with Accounts Payable / Accounts Receivable

NICE TO HAVE:

Experience working for a Construction or Mechanical Contractor