Office Admin/Accounting Clerk

We are looking for a self-motived administrative assistant who enjoys working in a fast-paced environment. The administrative assistant will provide support to the accounting and payroll department.

Special responsibilities:

-Multi-tasking answering phone calls, responding to emails

-Assist with estimates/proposals

-Organizing files for billing, customer, vendors, and client records, etc. (AP)

-Perform data entry and clerical duties

-Update customer information and projects on the system.

-Record transactions in QuickBooks

-Multiple monthly Bank reconciliations

-Submit monthly bill payments to vendors

-Workers Comp payments

-Payroll, payroll taxes, and quarterly reports

-Follow up payment status with customers (AR)

-Assist with other job-related duties

Skills and Qualifications

-Verbal and written communication skills to interact clearly with customers, vendors, and other employees.

-Time management skills to prioritize and complete a wide variety of tasks throughout the day.

-Prior administrative experience required

-Ability to work without supervision

-Patience and listening skills to respond appropriately and interact positively with upset customers.

-Willingness to learn and to grow with the company

-Must have QuickBooks experience

-Proficient with Microsoft Office Suite (Word, PowerPoint, and Excel)

-Bilingual English/Spanish.

-Must be punctual.

Education:

High school or equivalent (Must)

Schedule:

Monday to Friday

8 AM to 5 PM