Administrative Coordinator

ADMINISTRATIVE COORDINATOR WALTHAM, MA This is a Hybrid role, but Onsite is preferred! Required Skills:

• H.S. diploma required; college degree preferred.
• 5+ years of administrative support experience.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint required.
• Relevant training, multitasking, certifications in software, and/or time management.
• Competency with meeting logistics and virtual technologies (e.g., MS Teams, Zoom, etc.).
• Prior experience supporting multiple functional leaders.
• Strong written and verbal communication skills.
• Ability to work autonomously.
• Efficient in supporting staff with software updates.
• Strong time-management skills.
• Excellent team working, networking, and influencing skills.
• Ability to prioritize time critical assignments.

Project Description:

• Provide support to the Early Oncology Tumor Targeted Delivery (TTD) Leadership Team and their senior staff as well as coordinate projects.
• This includes exercising judgment in determining priorities related to handling calendars, meeting and travel schedules, routine reporting, projects, and correspondence.
• This position will primarily support U.S. members based at the Waltham MA campus but will also be responsible for global TTD departmental level core activities/projects as determined by the TTD LT and aid other TTD Administrative Coordinators.
• These will include tasks such as tracking of projects, budgets, timelines, and metrics, generating reports and correspondence as assigned.
• Be a subject matter expert in departmental/Client procurement processes & systems and provide support, advice, and be the trouble-shooting point contact for the LT as needed.
• Create summary procurement reports if needed and provide to the TTD LT.
• For the TTD senior leaders lead sophisticated calendars to schedule meetings, conference calls, videoconferences, and special events; prioritize calendar conflicts.
• Handle telephone calls, mail disposition, multi-location domestic and international travel arrangements as well as live and virtual meetings/conferences.
• File expense reports and supply orders with accuracy and efficiency for team members, including follow-through to ensure that appropriate and timely actions are taken.
• Effectively coordinate and collaborate with other Administrative Assistants within Client on cross-functional and cross-organizational meetings/events/processes, including across multiple international time zones.
• Establish and maintain a robust professional network across administrative teams in the US, London, and Cambridge to facilitate effective working.
• Track and support assigned internal projects and processes, such as tracking for LT meetings Action Items, recruitment, tracking, and employee recognition program; generate reports from various internal systems under tight time constraints.
• Track FTE hiring/departure, temp hiring/departure against approved budget targets.
• Manage team website to update content on a regular basis Produce accurate and properly formatted documents using Microsoft Office (Word, Excel, PowerPoint).
• Schedule candidate interview, and handle onboarding procedures for new hires.
• Coordinate department trainings, offsite events for leadership teams, and all hands meetings.
• Effectively lead special projects and other duties as assigned.
• Responsible for providing back-up support and other assistance to other administrative staff, including training, and for supplying actively to the on-going development and implementation practices.

This 6+ month position starts ASAP. Please E-MAIL your resume (attachment to email) with rate and availability to Maureen: ALPHA'S REQUIREMENT #22-03188 MUST BE ELIGIBLE TO WORK IN THE U.S. AS AN HOURLY W2 EMPLOYEE