Executive Assistant

Job Title: Executive Assistant

Department: Administration

Reports To: Executive Director

POSITION SUMMARY

Pacific Gateway Center (PGC) is seeking an Executive Assistant. The Executive Assistant supports the Executive Director and PGC management team and programs as directed.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Provides administrative support, most notably to the Executive Director, to ensure efficient operation of office.

Answers phones, schedules meetings as needed and interfaces with visitors and clients.

Administrative duties such as handling tasks for the Board of Directors, filing, word processing, copying, binding, scanning etc.

Supports grant writing needs that may include basic research of data, securing and assembling required documents and letters of support, and assisting with finalization of grant proposals.

Responsible for maintenance of PGC files related to business operations, personnel, programs.

Maintains office calendar.

May conduct initial, basic client intake for PGC programs.

Monitors company email.

Ensures operation and servicing of office equipment.

Handles postage and mailing of company mail.

Maintains and ordering office supplies.

ADMINISTRATIVE ASSISTANT SKILLS AND QUALIFICATIONS:

Detail-oriented.

Administrative Writing Skills.

Microsoft Office Skills (Google suite).

Managing Processes.

Professionalism, exercise good judgment.

Ability to handle confidential information.

Problem Solving.

Ability to work with sensitivity and understanding to diverse cultures and with the socially-disadvantaged.

Bilingual preferred.

EDUCATION AND EXPERIENCE REQUIREMENTS:

Minimum A.A. degree or equivalent education required.

3 years of administrative assistant experience.

Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat.

Knowledge of basic office equipment, e.g., computers, phones, copy/fax machine.

Valid driver’s license and current automobile insurance.

COMPENSATION, HOURS, AND BENEFITS:

$25 Hour; full-time, non-exempt

Monday – Friday; 8:00am - 4:30pm

723-C Umi Street, Honolulu 96819.

BENEFITS:

Medical

Dental

Vision

Sick Leave

Vacation

Holidays

Flexible Spending Program