College of Engineering Office Manager

College of Engineering Office Manager

College of Engineering, Dean's Office

Summary of Job Details

The College of Engineering Office Manager is the initial point of contact for the Office of the Dean, College of Engineering (CoE), and interacts with a wide variety of constituents, including faculty, staff, students, campus administrators, donors, governmental agencies, industry representatives, and vendors. Provides general administrative and financial office support for the Dean's Area. Duties include providing reception desk coverage, backing up the Executive Assistant to the Dean to manage office coverage and assistance with the Dean's and Associate Dean's calendars, scheduling meetings, researching data and background information for the dean, greeting guests, answering the telephone, and ordering supplies. Also serves as the administrative support to the Associate Dean for Diversity, Equity, and Inclusion to assist with gathering and compiling statistical data, writing reports, and researching information. The Office Manager performs UCPath Initiator transactions, processing purchasing, travel, and entertainment reimbursements, overseeing equipment inventory, scheduling of Dean's conference rooms and classrooms in the Engineering Science Building (ESB) and Henley Hall, and word processing. Additional duties include daily ESB room status checks, submission of maintenance/custodial requests when needed, running errands, providing event support for the college and Undergraduate Studies Office, distributing incoming mail, and other duties as assigned. Must perform duties with a high level of independent judgment, initiative, and analytical skills.

Required Qualifications

High School Diploma or GED.

1-3 years of administrative work experience.

Ability to work effectively in a team environment, with willingness to help team members.

Ability to teach others novel information in an effective, patient manner.

Effective, respectful and clear communication skills.

Special Conditions of Employment

Satisfactory conviction history background check.

UCSB is a Tobacco-Free environment.

Days/Hours: M-F; 8am - 5pm

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Application review begins 2/26/24

Apply online at https://jobs.ucsb.edu

Job #64382