Administrative Assistant

The California Association of Health Facilities is seeking a self-motivated Administrative Assistant to provide support to the government and regulatory affairs departments, handling day-to-day tasks and managing team deadlines and projects.

PRIMARY RESPONSIBILITIES:

Calendar management and scheduling duties for meetings.

Support departments by staffing multiple work groups and committees, by scheduling meetings, taking minutes, compiling information, tracking attendance, and follow-up on action items.

Produce PowerPoint presentations, and prepare meeting notices, briefings, agenda, rosters, and other materials as needed.

Provide support to the state and regional Political Action Committee activities.

Monitor state agency websites to track, compare, post and file guidance from government regulatory entities including All Facility Letters, updates to the State Operations Manual, regulations, etc.

Research and make travel arrangements.

Respond to member calls and emails requesting information.

Update content on the web site for each department.

QUALIFICATIONS AND EXPERIENCE:

Excellent interpersonal and communication skills with attention to customer service and be able to respond by direct phone calls or via e-mail.

Organized self-starter who is detail-oriented and meets deadlines.

Strong computer skills in Microsoft Office (Word, Excel, PowerPoint, Outlook)

- Needs to be able to put together professional PowerPoint presentations from content provided.

- Be comfortable with track changes and red lining functions in Microsoft Word.

- Will need to develop skills in using association database system for data entry needs.

Familiar with using online survey platforms to conduct surveys, gather data and produce findings.

Experience in using multiple kinds of videoconferencing platforms (e.g. Teams, Zoom, RingCentral) to schedule, set-up, operate and host virtual meetings.

Associate’s degree or equivalent experience; at least two years administrative work.

Government relations/legislative affairs background helpful but not required.

BENEFITS: Paid time off (PTO); designated holidays; health and dental coverage, 401(k) program; life insurance; hybrid work schedule.

TO APPLY: Submit cover letter with resume.