Administrative Assistant
- Category: Admin/office
- Deadline: 24th July 20222022-07-24T11:12:00-0700
- New Mexico
Vacancy expired!
Position Description
Job Title: Administrative Assistant
Reports: Minister
Position Status: Part-time, Non-Exempt
(Total 12 Hours week, min 8 hours on-site, including 4 hrs. on Sundays),
The Unity Santa Fe Administrative Assistant position is responsible for managing the office and facilities at Unity Santa Fe and supporting ministry leadership and congregants to achieve the USFe Mission and Vision. It is a ministry and the person in this position will be extending the ministry of Unity Santa Fe.
Areas of Responsibility
Office/Operations
Maintains efficient and accurate business records for the ministry
Develops, organizes and maintains office procedures, files and supplies for operational efficiency & access
Manages personnel administration and records.
Participates in weekly staff meetings
Provides Sunday Service office support
Manages archiving activities and yearly maintenance of records in accordance with the Records Retention and
Destruction Policy.
Supports minister in daily operations as needed
Facilities
Oversees Sanctuary/Facilities maintenance and supplies and works closely with Facilities Team
Maintains timely updates for Facilities maintenance with vendors (Propane, Critter Control, yearly maintenance
checks)
Board of Trustees Support
Responsible for ongoing update of Board of Trustees Manual and Meeting records
Responsible for managing the ongoing review and update of USFe Policies and Procedures.
In coordination with Communications/Project Administrator, organizes and oversees all Annual Meeting activities
and communications
Responsible for maintaining membership database
Participates with the Minister, BOT, and other members in development and implementation of an effective growth
and development program
REQUIRED SKILLS:
Computer hardware and software skills, including proficiency in MSOffice 365, including Word, Excel, PowerPoint,
Publisher and Outlook.
Effective oral and written communication skills
Ability to organize and prioritize
Ability to multi-task, plan and organize activities within the ministry’s framework.
Capacity for creative thinking and innovative ideas.
Knowledge and experience in using good business management practices and procedures, i.e., leadership qualities;
ability to work effectively with people; ability to delegate responsibility & wisely; flexibility; and the ability to learn
and incorporate new ideas.
Some knowledge of universal Truth principles and commitment to practicing them.
Vacancy expired!
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